Reporting Requirements
Providers participating in any of California’s vaccination programs agree to follow VFC Program inventory reporting requirements.
Vaccine Accountability
Vaccine accountability is a critical component of California’s vaccine programs. All providers are accountable for all publicly supplied vaccines upon receipt and must be able to provide documentation to support their numbers. Providers must manage their vaccine inventory effectively to prevent negligent vaccine loss.
Reporting Requirements
Locations are required to report movement of vaccines in or out of inventory, particularly incidents that adversely impact viability of publicly supplied vaccines.
Reporting Doses Administered
Reporting Shipment Incidents
Locations must report shipment incidents in myCAvax on the day of delivery for quick resolution. Use the Vaccine Receiving Checklist to identify and resolve shipment incidents for COVID-19 and other routine vaccines.
Reporting Temperature Excursions
Locations must report all temperature excursions in myCAvax and ensure they are documented on CDPH temperature logs. Manufacturers use your excursion details to determine whether vaccines may be administered to patients. Timely and accurate reporting is essential to determine if vaccines are okay to use. Read more.
Reporting Nonviable Vaccines
Locations must report spoiled, expired or wasted vaccines in myCAvax. Report on the Waste report form and select the “Return Shipping Method” to receive a return label by mail or email for all eligible returns. Return vaccines within 30 days to prevent expiration of return label. Read more.
Reporting Vaccine Transfers
Locations must report vaccine transfers in myCAvax for short-dated vaccines that will expire within six months and are likely expire before administration. Contact your Field Representative or program contact for approval before transferring to another active provider.
Additional Resources
